A Commissioner of Oaths is an official authorized by the Province of Ontario to administer oaths, affirmations, and statutory declarations, often for legal documents such as affidavits or sworn statements. Unlike a Notary Public, who has broader legal authority (such as certifying true copies), a Commissioner of Oaths focuses specifically on witnessing and verifying the signing of documents related to affirmations or oaths.
The Clerk, Deputy Clerk or Treasurer can assist you with commissioning documents by appointment only. They will ensure that the document is signed in their presence and that the individual declaring the document's contents is properly identified.
Documents That Can Be Signed by a Commissioner of Oaths:
- Some Statutory Declarations: For example, declarations for pension purposes or OSAP applications.
- Some Affidavits: Including those for name changes, or residency.
- Travel Consent Letters: For minors traveling abroad.
- Municipal Applications: Such as development permit or severance related declarations.
- Some Government Forms: Forms requiring a sworn statement, as long as they are not specified for a Notary Public.
Documents That Cannot Be Signed by a Commissioner of Oaths:
- Incomplete or incorrect documents.
- Documents presented without proper identification.
- Statements for which the Commissioner has a conflict of interest.
- Fraudulent statements or statements where there is a suspicion of fraud.
- Copies of original documents.
- Documents requiring a Notary Public.
- Last will and testament or power of attorney documents.
- Legal documents including custody, property or financial matters.
- Foreign language documents unless accompanied by an accurate English translation.
The Commissioner cannot provide legal advice or guidance on the content of documents.
ID Requirements
The request for Commissioner of Oaths service must be made by the individual taking the oath and signing the document. You will need to provide one original piece of government-issued photo identification (no photocopies) that includes both your photo and signature, such as a valid driver’s license or passport.
Please note, the Commissioner of Oaths cannot sign documents without proper identification.